Terms of Service

Effective Date: January 13, 2026
Version: 1.0

These Terms of Service (“Terms”) govern your use of the bookkeeping application provided by BrightCube Software LLC (“we,” “us,” or “our”). By creating an account, you agree to these Terms.

1. Acceptance of Terms

By creating an account and using our app, you agree to be bound by these Terms and our Privacy Policy. If you do not agree, do not use the app.

2. The Service

Our app is a bookkeeping tool that helps you:

  • Track business transactions and financial records
  • Categorize income and expenses
  • Generate journal entries and financial reports
  • Store receipts and documentation
  • Receive AI-assisted categorization suggestions

3. SMS Messaging Service

We offer an optional SMS-based bookkeeping assistant. By opting in, you can text our number to capture expenses, record income, check balances, manage invoices, and receive reports.

Opt-In

You opt in to the SMS service by adding your phone number in your account Settings and accepting the SMS consent. You must be the account holder or an authorized user to opt in.

Opt-Out

You can opt out at any time by replying STOP to any message from us. After opting out, you will receive one final confirmation message. You can re-subscribe by replying START.

Help

Reply HELP to any message for support information, or contact us at support@brightcube.app.

Message Frequency & Rates

  • Message frequency varies based on your usage.
  • Message and data rates may apply. Contact your carrier for details.
  • Supported carriers include major US carriers. Carriers are not liable for delayed or undelivered messages.

SMS Disclaimers

The SMS service is provided for convenience. We are not responsible for messages that are delayed, lost, or undelivered due to carrier issues or device compatibility. The SMS service is subject to the same disclaimers and limitations as the rest of the app described in these Terms.

4. Your Data and Ownership

You own your data. All financial information, transactions, notes, and documents you create or upload remain your property.

By using our app, you grant us a limited license to:

  • Store and process your data to provide the service
  • Use AI to analyze transactions and generate suggestions
  • Create backups for disaster recovery
  • Improve the app's functionality

We will never sell your data or use it for purposes beyond providing and improving the service.

5. Account Responsibilities

You are responsible for:

  • Maintaining the confidentiality of your account credentials
  • All activities that occur under your account
  • Ensuring the accuracy of information you enter
  • Reviewing and approving all AI suggestions before posting to your ledger
  • Complying with applicable tax and accounting regulations

6. AI Suggestions and Disclaimers

This App is NOT Professional Advice

Our app is a bookkeeping tool only. It does not provide tax, legal, or accounting advice. You should consult with qualified professionals for such advice.

AI Suggestions May Be Incorrect

This application uses artificial intelligence to suggest transaction categorizations and draft journal entries. AI-generated suggestions are advisory only and may contain errors.

You are responsible for:

  • Reviewing all AI suggestions before use
  • Verifying the accuracy of categorizations and journal entries
  • Approving or rejecting AI output
  • Ensuring your financial records are correct

We make no guarantees regarding the accuracy, completeness, or tax-correctness of AI suggestions.

7. No Guarantees

We provide the app “as is” without warranties of any kind, including but not limited to:

  • Accuracy of calculations or reports
  • Tax compliance or correctness
  • Uninterrupted or error-free operation
  • Fitness for any particular purpose

You use the app at your own risk and are solely responsible for the accuracy of your financial records.

8. Limitation of Liability

To the maximum extent permitted by law, BrightCube Software LLC shall not be liable for:

  • Any indirect, incidental, or consequential damages
  • Lost profits, data loss, or business interruption
  • Errors in AI suggestions or financial calculations
  • Tax penalties or accounting errors resulting from use of the app

Our total liability to you for any claims shall not exceed the amount you paid us in the past 12 months (or $100 if you have not paid us).

9. Your Responsibilities

You agree NOT to:

  • Use the app for illegal purposes
  • Attempt to hack, compromise, or interfere with the service
  • Share your account with unauthorized users
  • Upload malware, viruses, or harmful code
  • Violate any applicable laws or regulations

10. Account Termination

You May Terminate

You may delete your account at any time through the Settings page. Upon deletion:

  • Your access to the service will be revoked
  • Your data will be permanently deleted within 30 days
  • This action cannot be undone

We May Terminate

We reserve the right to suspend or terminate your account if:

  • You violate these Terms
  • You engage in abusive or fraudulent behavior
  • Required by law

We will provide reasonable notice unless immediate termination is necessary.

11. Multi-User Businesses

If you add team members or bookkeepers to your business:

  • You are responsible for managing their access and permissions
  • You grant them access to your business data according to the permissions you set
  • You are responsible for their actions within your business account

12. Data Export and Portability

You can export your data at any time using the app's export features. We do not lock you into our platform.

13. Changes to These Terms

We may update these Terms from time to time. When we do:

  • We will update the “Effective Date” at the top of these Terms
  • Significant changes will be communicated via email or in-app notification
  • Continued use of the app after changes constitutes acceptance of the updated Terms

14. Governing Law

These Terms are governed by the laws of the State of Nevada and the United States, without regard to conflict of law principles.

Any disputes shall be resolved in the state or federal courts located in Nevada.

15. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and BrightCube Software LLC regarding the use of the app.

16. Contact Information

If you have questions about these Terms, please contact us:

Email: support@brightcube.app
Legal Entity: BrightCube Software LLC
United States

Summary

You own your data. We provide a bookkeeping tool with AI assistance, but AI suggestions may be incorrect and you are responsible for reviewing them. This app is not professional advice. Use at your own risk. You can delete your account and data at any time.

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